Workforce management solutions

Core Capabilities
Grid

Feature 1:
Automated HR Workflows

Capture hours from web, mobile, or biometric clocks. Enforce rules for overtime and premiums. Feed clean totals directly to payroll with no manual entry required.

Capability 2: Employee Scheduling

Build balanced schedules in minutes and notify employees instantly. Support shift swaps and open shift claiming to improve coverage and boost morale.

Capability 3: Workforce Scheduling

Forecast demand, staff by role and location, monitor coverage gaps, and communicate changes fast. Categorize employees and predict upcoming needs with advanced planning tools.

Capability 4: Expense Management

Submit, approve, and reimburse expenses with receipt capture and policy controls. Keep business rules consistent and speed up reimbursement for happier employees.

Accurate time from anywhere

Eliminate time theft, reduce errors, and ensure compliance with flexible time tracking options that work for every environment—from office to field to remote.

Overtime & Premium Pay

Automatic calculation of daily, weekly, and 7th-day overtime
State-specific overtime rules (CA, CO, and more)
Shift differentials and premium pay rates
Meal and break tracking with compliance alerts
Real-time overtime alerts for managers

Multiple Clock Options

Web-based time clock for office workers
Mobile app for remote and field employees
Biometric hardware terminals (fingerprint, facial recognition)
Badge readers and RFID options
Telephone time clock for employees without devices

Location Controls

Geo-fencing to restrict mobile punches to approved locations
GPS location capture on every mobile punch
IP address restrictions for web-based clocks
Visual confirmation with photo capture on punch

Manager Approvals

Review and approve time cards before payroll
Edit punches with audit trails and notes
Bulk approval for entire teams
Exception reports for missed punches, overtime, and late arrivals
Mobile approval from anywhere

Compliance & Audit

FLSA compliance tracking
Meal and break period enforcement
Minor labor law restrictions
Union contract rules
Complete audit trails for DOL inspections

Build schedules employees actually like

Create schedules in minutes, not hours. Give employees visibility and control over their shifts while maintaining the coverage you need to run your business.

Solutions
Grid Section

Nexroll brings together all the tools you need to manage your workforce effectively. Each solution works independently or as part of a complete HCM suite, giving you the flexibility to start where you need and expand as you grow.

Easy Submission

Mobile receipt capture with photo upload
Offline mode with automatic sync
Automatic data extraction from receipts
Expense categorization with dropdown menus

Trip and guest expense tracking
Mileage tracking with automatic calculation

Approval Workflows

Single or multi-level approvals
Manager notifications for pending expenses
Approve or deny with comments

Bulk approval capabilities
Mobile approval from anywhere
Email and app notifications

Easy Submission

Mobile receipt capture with photo upload
Offline mode with automatic sync
Automatic data extraction from receipts
Expense categorization with dropdown menus

Trip and guest expense tracking
Mileage tracking with automatic calculation

Approval Workflows

Single or multi-level approvals
Manager notifications for pending expenses
Approve or deny with comments

Bulk approval capabilities
Mobile approval from anywhere
Email and app notifications

Fewer surprises on payday

Monitor hours worked, meal and break compliance, missed punches, and exceptions in real-time. Use dashboards and alerts to correct issues before they become payroll problems.

Real-Time Alerts

Approaching overtime thresholds
Missed meal or break periods
Late arrivals or early departures
Missed punches or incomplete time cards
Unauthorized overtime
Scheduling conflicts

Exception Management

Exception dashboard for managers
Automated exception reports
Color-coded priority levels
One-click resolution options
Historical exception tracking

Labor Law Compliance

FLSA overtime calculations
State-specific break and meal requirements
Minor work hour restrictions
Predictive scheduling compliance
Union contract adherence
Recordkeeping for audits

Labor Cost Control

Real-time labor cost dashboard
Budget vs. actual comparisons
Overtime cost tracking
Labor cost by department, location, or project
Labor cost as percentage of revenue
Forecasting and predictive analytics

Everything managers and employees need
in their pocket

Employees clock in, request time off, view schedules, and submit expenses from mobile. Managers approve time and requests, fill coverage gaps, and check labor cost trends—all while on the floor.

For Employees:

Clock in/out with GPS verification
View schedules and upcoming shifts
Request time off and shift swaps
Check PTO balances
Submit expenses with receipt photos
View pay stubs and time cards
Receive push notifications for schedule changes
Access company directory

For managers:

Approve time cards and PTO requests
Review and approve expenses
View team schedules and availability
Fill open shifts
Monitor labor costs in real-time
Receive overtime alerts
Edit time cards with notes
Run reports on the go

Mobile App Features:

Works on iOS and Android devices
Offline mode with automatic sync
Biometric login (fingerprint, Face ID)
Push notifications for important updates
Same experience as desktop version
Fast, intuitive interface

Real-time
labor intelligence

Track actual versus budgeted hours, overtime exposure, absence trends, exception counts, and coverage health. Schedule recurring reports or export for finance and operations.

Time & Attendance Reports

Daily time and attendance summary
Time card detail by employee
Overtime and premium pay analysis
Schedule vs. actual hours worked
Missed punch and exception reports
Labor distribution by department or location

Labor Cost Reports

Real-time labor cost dashboard
Budget vs. actual labor cost variance
Overtime cost by team or location
Labor cost trends over time
Predictive labor cost forecasting
Cost per unit or transaction

Schedule Reports

Published schedule by team or location
Schedule adherence tracking
Open shift and coverage gap reports
Employee availability reports
Schedule change history

Expense Reports

Expense summary by employee or department
Category and purpose analysis
Pending approval queue
Reimbursement history
Policy compliance reports
GL export for accounting

Custom Reports

Drag-and-drop report builder
Filter by date, location, department, or employee
Schedule automatic delivery
Export to Excel, PDF, or CSV
Save and reuse templates
Share with stakeholders

Time flows straight to
payroll and accounting

Approved time and expense data feed payroll without rekeying. Labor distribution and job costing export cleanly to your general ledger. One system, one source of truth, no manual syncing.

Payroll
Integration

Time automatically flows to payroll after approval
No manual data entry or imports required
Overtime and premium pay calculated correctly
Expense reimbursements included in payroll
Real-time payroll preview before processing

Accounting
Integration

General ledger export for labor costs
Job costing and project allocation
Department and cost center tracking
Custom GL mapping
ntegration with QuickBooks, Sage, NetSuite, and more

Business System Integration

Point of sale (POS) systems
Project management tools
ERP systems
Workforce management platforms
Third-party time clock hardware

Single
Database

All workforce data in one place
Employee changes sync instantly
No duplicate records or data conflicts
Reduced errors and compliance risk
Better reporting and analytics

Rollout in weeks,
not quarters

Our implementation team handles setup, configuration, and training so you can start tracking time, building schedules, and managing expenses quickly.

Week 1: Discovery and Policy Mapping

Review current time tracking and scheduling processes
Define overtime rules and compliance requirements
Map locations, departments, and job codes
Identify clock-in methods and hardware needs
Configure expense policies and approval workflows

Week 2: Configuration

Set up locations, roles, and permissions
Configure overtime and compliance rules
Build schedule templates
Set up time clocks and mobile access
Configure expense categories and rules
Import employee data

Week 3: Admin and Manager Training

Administrator training on system configuration
Manager training on approvals and scheduling
Parallel run with existing system
Test various scenarios and workflows
Refine configuration based on feedback

Week 4: Go-Live and Post-Launch

Employee training and communication
Launch time tracking, scheduling, and expenses
Monitor first full pay cycle
Address questions and issues in real-time
Post-launch optimization and fine-tuning

Training Resources:

Live training sessions for admins and managers
Self-paced video tutorials for employees
User guides and documentation
Ongoing support and check-ins
Best practice recommendations

Flexible plans
for every team

Choose the time and labor essentials or add scheduling, advanced forecasting, and expense management. Pricing scales by employee count and features.

Time & Labor Essentials

Web and mobile time tracking
Basic scheduling
PTO tracking
Manager approvals
Standard reporting
Payroll integration

Time & Labor Plus

Everything in Essentials
Advanced scheduling with templates
Geo-fencing and GPS tracking
Overtime alerts and rules
Custom reporting
Mobile manager tools

Complete Workforce Management

Everything in Plus
Workforce scheduling and forecasting
Expense management
Advanced analytics and dashboards
Dedicated account manager
Priority support

Hardware Options:

Biometric time clocks, badge readers, and tablet kiosks are available for purchase or lease. Contact us for specific hardware recommendations and pricing based on your environment.

Get a Custom Quote