HR teams are
stretched too thin

Your HR team manages onboarding, employee records, policies, benefits, leave administration, compliance reporting, and countless employee questions—all while being asked to improve engagement and culture. Manual processes, scattered systems, and endless paperwork slow everything down and increase risk. There has to be a better way.

Employee files are scattered across
filing cabinets and folders

Employees constantly ask HR
for basic information

No single source of truth
for employee data

Manual processes create bottlenecks
and delays

Compliance documentation
is disorganized and hard to find

HR spends time on paperwork
instead of people

Modern HR in one
connected platform

Nexroll streamlines HR workflows, centralizes employee data, empowers self-service, and keeps you compliant—all from one secure platform.

Feature 1:
Automated HR Workflows

Automate requests, approvals, and reminders that shorten cycle times and reduce manual follow-up. Set up workflows for policy acknowledgments, document collection, and employee changes.

Feature 2:
Centralized Employee Records

Every employee profile includes documents, certifications, job history, compensation history, and performance records—all in one secure, searchable location.

Feature 3:
Employee Self-Service

Employees update personal information, download documents, acknowledge policies, and submit requests from web or mobile—24/7 without HR involvement.

Give employees answers without tickets

Reduce HR workload by empowering employees to find information and complete tasks on their own. The Nexroll employee portal gives workers 24/7 access to everything they need from any device.

What Employees Can Do:

View and download pay stubs and W-2s
Update personal information (address, phone, emergency contacts)
Change direct deposit and tax withholdings
View and download benefits information and ID cards
Acknowledge company policies and handbooks
Request time off and view PTO balances
Access company directory and org charts
Download HR forms and documents
Submit expense reimbursements
Update beneficiary information

What Managers Can Do:

Approve time off and schedule changes
Review and approve expense reports
Access team member information
Run team reports and analytics
Initiate employee changes
Complete performance reviews
View team PTO calendars
Manage direct report access and permissions

Paperless HR files that
are easy to manage

Eliminate filing cabinets, lost paperwork, and version control nightmares. Nexroll's document management system stores all employee files securely with role-based access controls.

Secure Document Storage

Unlimited document storage per employee
Organize documents by category (tax forms, I-9s, policies, certifications, performance reviews)
Role-based access controls
Audit trails showing who viewed or modified documents
Bulk upload and document templates
Document expiration tracking and alerts
Integration with onboarding and benefits enrollment

Compliance Note:

All documents are stored with encryption and meet federal recordkeeping requirements.
Set retention policies and automatic archiving for terminated employees.

E-Signature Capabilities

Real-time labor cost visibility
Budget vs. actual comparisons
Overtime alerts and warnings
Skill-baSend documents for electronic signature
Track signature status and completion
Automated reminders for unsigned documents
Mobile-friendly signing experience
Legally binding signatures with audit trails
Templates for common documents (offer letters, policy acknowledgments, handbooks)
Bulk signature requests for company-wide policiessed scheduling
Demand forecasting (advanced)

Keep Everyone Informed

Tax forms (W-4, state tax forms)
I-9 and employment eligibility verification
Offer letters and employment agreements
Handbook and policy acknowledgments
Benefits enrollment forms
Performance reviews and disciplinary documentation
Certifications, licenses, and training records
Confidentiality and non-compete agreements

Track and resolve HR
requests efficiently

Transform emails, phone calls, and walk-ins into organized, trackable HR cases. Never lose track of employee questions or issues again.

Simplify leave
administration and compliance

Manage vacation, sick time, FMLA, and other leave types with flexible accrual rules, approval workflows, and compliance tracking.

Case Creation & Tracking

Convert emails to cases automatically
Employee-initiated cases
through self-service portal
Assign cases to HR team members

Set priority levels and due dates
Track case status from open to resolved
Internal notes and collaboration

Case Categories:

Benefits questions and enrollment issues
Policy interpretation and guidance
Leave of absence requests

Employee relations issues
Accommodation requests
Payroll questions
General HR inquiries

Employee Portal:

Employees can submit cases through self-service portal
View case status and
updates

Receive notifications when cases are resolved
Search knowledge base for answers before submitting

Reporting & Analytics:

Average case resolution time
Cases by category and priority
Case volume trends

HR team workload distribution
Most common case types

Stay compliant with
built-in support

Compliance is complex and constantly changing. Nexroll helps you organize documentation, track requirements, and generate reports to reduce risk.

ACA Compliance

Track employee hours for ACA eligibility
Identify full-time employees
Generate 1094-C and 1095-C forms
Track affordability and minimum value
E-file with IRS or print and mail

OSHA Recordkeeping

Log workplace injuries and illnesses
OSHA 300, 300A, and 301 forms
Track incident details and follow-up
Generate required reports
Maintain required retention periods

Required Notices & Posters

Federal and state-required notices
Automatic updates when laws change
Electronic distribution and acknowledgment tracking
Poster compliance by location
Proof of delivery and receipt

I-9 Compliance

Digital I-9 completion with built-in validation
E-Verify integration
Remote I-9 completion options
Document expiration tracking
Audit-ready I-9 reports
Secure storage with access controls

EEO & Affirmative Action

EEO-1 reporting data collection
VETS-4212 reporting
Applicant flow data tracking
Adverse impact analysis
AAP compliance support

Policy Management

Centralized policy library
Version control and change tracking
Distribution and acknowledgment workflows
Audit trails for compliance
Template policies and handbooks

PTO tracking that
eliminates spreadsheets

Automate PTO accruals, streamline approval workflows,
and give employees real-time visibility into their balances.

Workforce Analytics

Headcount by department, location, or classification
New hires, terminations, and turnover rates
Tenure and retention analysis
Demographics and diversity metrics
Span of control and organizational structure
Open positions and time-to-fill

Compliance Reports

ACA eligibility and coverage
I-9 audit reports
OSHA incident logs
Required training completion
Policy acknowledgment status
EEO and affirmative action data

Leave &
Absence Reports

PTO balances and liability
Leave usage by type and department
FMLA tracking and reporting
Absence patterns and trends
Unscheduled absence rates

Compensation Reports

Salary and pay rate analysis
Compensation by job, department, or location
Pay equity analysis
Bonus and commission tracking
Compensation history and changes

Custom Reporting

Drag-and-drop report builder
Filter, sort, and group data
Schedule automatic report delivery
Export to Excel, PDF, or CSV
Share reports with stakeholders
Save and reuse report templates

Analytics Dashboards

Real-time HR metrics
Visual charts and graphs
Trend analysis over time
Benchmarking and goal tracking
Predictive analytics for turnover risk
Drill-down capabilities for detailed analysis

HR data flows automatically
across your platform

Nexroll HR is the central hub for all employee data. When information changes in HR, it automatically updates across payroll, benefits, time tracking, and talent management— no duplicate entry required.

Single Source of Truth

One employee record across all modules
Changes made once, reflected everywhere
Eliminates data discrepancies
Reduces errors and compliance risk

Automated Data Flow

New hire information flows to payroll and benefits
Address changes update tax withholding automatically
Terminations trigger benefits cessation and final pay
Job changes update pay rates and access permissions
PTO accruals sync with time tracking

External Integrations

Accounting systems (QuickBooks, Sage, NetSuite)
401(k) and retirement providers
Insurance carriers and benefits vendors
Background check providers
Learning management systems
Applicant tracking systems

Tax filing
you can trus

Payroll taxes are complex and constantly changing. Nexroll monitors federal, state, and local tax law changes and updates your system automatically. We calculate, file, and remit all payroll taxes on your behalf—and we guarantee accuracy.

Week 1: Discovery
& Planning

Review current HR processes and pain points
Map organizational structure and departments
Define workflows and approval chains
Identify document types and templates
Configure security and access permissions

Week 2: Configuration & Data Migration

Set up employee records and organizational hierarchy
Configure leave policies and accrual rules
Build document templates and workflows
Import existing employee documents
Set up compliance tracking and reporting

Week 3: Training & Testing

Administrator training on HR management
Manager training on approvals and team management
Employee training on self-service features
Test workflows and approval processes
Parallel run with existing system

Week 2: Configuration & Data Migration

Set up employee records and organizational hierarchy
Configure leave policies and accrual rules
Build document templates and workflows
Import existing employee documents
Set up compliance tracking and reporting

Week 3: Training & Testing

Administrator training on HR management
Manager training on approvals and team management
Employee training on self-service features
Test workflows and approval processes
Parallel run with existing system

Flexible HR solutions
that scale with you

Choose HR by itself or bundle with payroll, time, benefits, and talent management.
Pricing is based on employee count and the features you need.

Get a Custom Quote

HR Essentials

Employee self-service portal
Document management and storage
Digital forms and e-signatures
Basic workflow automation
Employee directory
Standard reporting
Mobile access

HR Plus

Everything in Essentials
HR case management
Advanced workflow automation
PTO and leave management
Policy management and distribution
Custom reporting
Compliance tracking tools

Complete HR Suite

Everything in HR Plus
Full compliance management (ACA, OSHA, I-9)
Advanced analytics and dashboards
Unlimited document storage
Dedicated account manager
Strategic HR guidance
Priority support

Bundle & Save:

Combine HR with payroll, time, benefits, or talent management
and save up to [X]% compared to purchasing separately.